Schedule meetings with Hubspot Meetings

Would you like to use VideoAsk to schedule meetings? Embed your Hubspot Meetings link in a videoask for a quick and friendly method to book appointments.

Hubspot Meetings is a feature of Hubspot that offers a simple way to sync calendars and schedule meetings with a scheduling link. Note that you can use Hubspot Meetings in your videoask whether or not you have enabled the Hubspot integration.

Here’s what people will see when you share a Hubspot Meetings link through VideoAsk:

2021-04-13_18-36-31.png

Note: Use of this integration requires a Hubspot account. Subscriptions are separate.

Don't use Hubspot? You can also schedule meetings in a videoask with Calendly, Acuity Scheduling, or ScheduleOnce.

Use Hubspot Meetings in your videoask

1

Click Build to open your videoask builder (or learn how to create your first videoask)

2021-04-13_11-01-12.png

2

Click the + icon where you want to Add a new step

2021-04-13_11-01-43.png

3

Select your video footage source and add any desired overlay text, then click Continue

2021-04-13_11-09-19.png

4

By default the answer type will be set to Open Ended. Click the answer type to change it.

2021-04-13_11-04-48.png

5

Select Calendar from the dropdown menu

2021-04-13_11-11-21.png

Now you’ll see a text field where you can paste your meeting link from one of the supported scheduling apps:

2021-04-13_11-16-51.png

6

To get your Hubspot Meetings link, go to your Hubspot account. Under Sales, click Meetings

2021-04-13_18-25-26.png

7

If you have an existing meeting, click Copy link or learn how to create a meeting

2021-04-13_18-26-53.png

8

Back in VideoAsk, paste the link into the scheduling link field and click Done

2021-04-13_18-31-11.png

All done! People can now see your Hubspot Meetings calendar embedded in your videoask and book appointments with you.

If you have enabled a contacted form prior to your calendar step, then the respondent's contact details will autofill when they book their appointment.

Because VideoAsk does not currently separate the first and last name, the respondent will be prompted to enter their last name before confirming their appointment.

2021-04-13_18-34-01.png

View appointment bookings in Hubspot

Once a respondent books an appointment, this will create a new contact in Hubspot and you will receive a notification of this event in your Hubspot account.

2021-05-07_16-40-44.png

The upcoming meeting and contact source will appear in the contact's timeline:

2021-05-07_16-41-22.png

If you would like to view a respondent's answers to your videoask prior to your meeting with them, responses to any other steps in your videoask can be viewed in your VideoAsk inbox.

Interested in charging people to book an appointment with you? Learn how to create a paywall in your videoask with Stripe.

Can't find what you're looking for?